Agile teams promote openness, wellbeing and visibility in the workplace. They encourage collaborative teamwork and often thrive off co-location environments.
So, what do you do when you can no longer problem solve and brainstorm as a physical team? Many people are starting to move back to the office now, but due to our current climate, we are still seeing staff choosing to work from home or on a more flexible working pattern.
1. Get a messaging platform
Chat away on a simple, easy to use platform like Microsoft Teams. Emails are not the same. We all need emojis in our lives. Having an excellent messaging platform promotes fewer formal chats between colleagues and clients alike. This will create a culture of being approachable, relatable and easily accessible.
Find out why Microsoft Teams is such a safe place to collaborate.
2. Create a brain-dumping zone
When you’re in an office environment, it’s easier to have brainstorming sessions with a whiteboard and 1000 sticky notes. If some of your team are video calling into a brainstorming session, your technology needs to adjust to this and fill in the gap.
Create a virtual space where those who are working from the office and working remotely can share their ideas and collaborate, this is essential.
Try out something like the MindMeister add-in for Microsoft Teams for all your brainstorming and whiteboarding needs.
3. Avoid meetings fatigue
Believe it or not, when you communicate primarily over screens, it can feel like you are much more in demand than if you were in an office all the time.
Boomerang for Microsoft Outlook allows you to manage your inbox and incoming messages so that you are not overwhelmed with lots of demands. This tool will help you to prioritise your workload through handy functions such as ‘inbox pause’ so that you can concentrate on your tasks and not be distracted by email notifications.
4. Spice up your content
Visual aids can help to inspire your team and customers - whether it’s in a presentation, email or in content that is produced. If you’re still relying on Microsoft Word’s ClipArt selection, then now is the time to stop.
There are so many options out there for relevant and engaging imagery that can be incorporated in your work (and that don’t look like they’re from Windows 94). Pickit is a stock illustration site that is full of brilliant imagery to spice up your presentations. The Microsoft 365 add-in is free to download and trial for seven days, but trust us, after seven days you will want to subscribe.
5. Deliver on time
Do you have a swarm of red flags in your inbox? Emails just sitting there waiting to be actioned.
If so, you need a tool like Priority Matrix to help you to deliver on time, and not drop any balls because they got lost in your inbox.
You will be able to visualise your work priorities and that of your team with Priority Matrix. This app enables you to prioritise your workload and even turn your emails into actions for you. No more reg flags, just concise and clear steps for you to take.
Agile teams are maintained when every employee is working together to optimise their time, organise their workload and deliver for customers. Take a look at the systems that you currently have in place – are they outdated? Do they reflect the new modern workplace where employees are working on the go in various locations?
If not, then it’s worth investing in the right tools and apps to help your team to be more productive. There are so many tools out there that we haven’t even touched on today. No matter which tools you choose, just ensure that they enable and promote collaboration. As corny as it is, the saying is true - teamwork makes the dream work!
CMI has a team of IT experts who can help you to start optimising your teamwork and collaboration today.